Breakout 2 · 2:15 to 3:15

Blue-Sky Solutions

Same people, same room, same numbers. No introductions.

Q3 is the best question of the day and it has 25 minutes. Protect it.

Press T now and read the six tags and three tiers once before anyone sits down. T works from any slide, all session.

Press D now and read the instructions for keeping the discussion moving. D works from any slide. all session.

Press → when the session starts. The clock starts itself.

Opening

Set it up0 → 1

“This session is about the challenges you run into, and then the solutions that could come out of working together: institutional, regional, even national. Resources are always a factor, but for now let’s not worry about that. We’ll think big first and get practical afterwards.You heard a lot from Lee before lunch about what already exists nationally. Keep that in your back pocket.”

Bridge

From Breakout 11 → 2

Read out the bigger-ask ideas you flagged at the end of Breakout 1, off the notetaker’s screen. Under a minute.Then: “These aren’t shelved. They start here.”

What gets in the way2 → 6

“Before we get to solutions, take out your Breakout 2 card. Write one structural thing that gets in the way of your work: a resourcing gap, a staffing shortfall, a policy, a misaligned priority.Keep it about the system, not the people in it. Ninety seconds.”

Format: Card write only. No go-around.
You do: Collect them, read to yourself ~30 sec, name the two or three that repeat

“I’m seeing turnaround times, and I’m seeing nobody owning the handoff. Hold onto those, because now we’re going to do something with them.”

Naming the challenges6 → 19

“Let’s get specific. Think of the last time one of those actually got in your way. What did that look like?And beyond those: not knowing something exists, unclear responsibilities, duplicated work. Whatever’s real for you.”

Follow up: “Is anyone else running into the same thing?”
Say aloud: “Let’s tag that as ___”“That’s the second time that’s come up”
Accept: “RDM barely touches my role” is a real answer. Take it and move on.

If it stalls

Q2 · Naming the challenges

Read out two more of the Q1 cards and ask whose that is.

The magic wand19 → 44

“Take two minutes and write down what you’d do if someone handed you a magic wand. Money is no object.Then: “Right. What have you got?”

Format: 2 min silent write · then open floor
Money?: “What would you actually spend it on?”
People?: “What would those people do all day?”
Things?: “What would that let you do that you can’t now?”
Say aloud: “Let’s tag that as ___”

You are turning wishes into described capabilities. A described capability is something Q4 can ask “could we build a version of that ourselves?” about.

If it stalls

Q3 · The magic wand

“Think about the challenge that bothers you most. If you had a wand for it, what would you wish for?”
Ask the context notetaker to read back one Q2 example, or one bigger ask from Breakout 1.

If they keep sliding into “we could never afford that”, tell them that’s the next question’s job.

What this network can do44 → 55

Task first, then split them.“In your threes, you’re taking two or three of these each. The sheet has the question printed on it: could you start this next month, with the people in this room, and no new money? Tick the box that fits, and say which units you’d need. Five minutes.”Now point and split them, and give each group its ideas.

The tiers: Printed on their sheet, with the test question above them. They have never seen these words. Do not assume they know them.
Format: 5 min in triads · then 6 min at the table
First: Merge near-duplicates out loud, then allocate: two per triad when the list is short, three when it is long. The sheet has three boxes.
Overflow: A leftover idea stays with you: tier it yourself at the table during the report-back, fast. Nothing is dropped for lack of a box.
Say aloud: “That one’s ___”“So that’s ___ and ___”
Even though: they ticked a box, you saying it is what the notetaker records

Everything moves forward. The tier tells Breakout 3 where to start, not who to leave out.

If they call everything easy

Q4 · Pushing back

“What would actually have to happen for this to get off the ground?”
“Is there a way to do this that doesn’t land on one person’s shoulders?”

The three tiers, on your card and on their sheet: coordination only · light lift · needs real backing. If every idea comes back as coordination only, they have not really thought about it.

Wrap

Close it out55 → 58

Thank the group. Read the full Q4 list back yourself, tiers and all, off the notetaker’s screen.

Then: Cards and triad sheets into the numbered folders

Every item on that list goes to Breakout 3. This read-back is your check that it is all captured.

T or esc to close

The six tags

A tag names the subject, not the problem. So a gap and an overlap take the same tag: “nobody owns the handoff” and “we both do it and never compare notes” are both ownership and referral. Same question, opposite answer.

Ownership and referral	whose job is it, and where does someone go first
Training and awareness	they don’t know it exists, or don’t know how
Capacity and staffing	nobody has the time or the position
Infrastructure and tools	storage, platforms, software, documentation and deposit
Policy and compliance	Tri-Agency, institutional policy, ethics and sensitive data
Regional community	shared resources, contacts, community of practice
Other	say it, the notetaker writes it in

Unsure? Say “other”, or say nothing. A blank is honest; a wrong tag is worse, because nobody downstream can tell.

The three tiers

“Could we start this next month, with the people in this room, and no new money?”

Yes	coordination only
No, but a unit head could say yes	light lift
No: budget, a position, or a decision from above	needs real backing

Say these out loud

“Let’s tag that as ___”
“That one’s ___” tier
“So that’s ___ and ___” units

Never a name in the capture. Units only. Asked to be quoted by name? “Let me follow up after the session.”

D or esc to close

Someone is taking up too much room

“That’s useful, and I want to hear how that lands for a smaller shop.”

Thank them specifically, then redirect. The cleanest move there is.

Someone hasn’t spoken

“Number 5, you’ve been thinking about something.”

Numbers are less exposing than names. And after any card write, go round in order: nobody has to volunteer, and the quiet people have already written their answer.

Keep a round short

“Just read them out, no explaining yet. The next question is where we dig in.”

A constraint with a promise attached reads as a plan, not a brush-off.

Big-institution voices

Seat them sixth or seventh in any go-around. Give them one planned moment:

“I’ll come to number 6 near the end, for the view from a bigger shop.”

Yellow card is up

“Hold that thought a second.”

The notetaker is losing content. Fifteen seconds now saves the capture.

Gone somewhere difficult

If it drifts from the Code of Conduct, step in. Unsure, or it continues? Catch Nick or Sandra at the next transition; they are walking the rooms. You will not be second-guessed for flagging.